The current statutory guidance from the DfE in relation to school exclusions is available at the following link:
Hertfordshire County Council guidelines on exclusion from maintained schools, academies and Education Support Centres:
- PDF - Aug 2024 - 763KB
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Head of Access, Inclusion & Alternative Provision
Inclusion Team Manager
For matters relating to:
Please contact for information relating to exclusions: exclusions@hertfordshire.gov.uk
Please contact for information relating to Fair Access: inclusion@hertfordshire.gov.uk
Area Inclusion Manager (West)
01442 453086
07812 322919
Area Inclusion Manager (East)
01992 588724
07814 074781
Inclusion Officer and
01992 556110
07814 074767
Welwyn and Hatfield (5)
& Hertsmere (6) Secondary and Primary
01438 845840
07816 066326
Stevenage (2) Secondary
01992 555865
07812 324640
North Herts (1) Secondary and Primary Stevenage (2) Primary
01992 658067
07812 271301
Francesca Holding (All year)
Broxbourne (4) Secondary
St Albans & Dacorum (7&8) Secondary
01438 843839
07855 183846
Joshua Smyth (All year)
Watford & Three Rivers (9) Primary and Secondary
01992 556747
07815 021868
East Herts (3) Primary and Secondary.
Inclusion Information Officer
Inclusion Support Officer,
East Herts, Broxbourne,
North Herts, Stevenage,
WGC Hatfield & Hertsmere
01992 588495
07812 322044
Inclusion Support Officer
Watford, Three Rivers & Radlett,
07855 183829
01992 555693
The DfE had been consulting on the use of the word Exclusion and the need to have a clearly defined language that differentiates between Fixed term Exclusion and Permanent Exclusion. It has now been confirmed that from September 2021 the word fixed term exclusion is to be replaced by the term 'Suspension'.
Please find below the list of updated HCC model letters and forms for Permanent Exclusion and Suspension that have had the language updated to reflect this change.
The model letters and forms are available to download underneath the table list.
From the Head Teacher, Principal or Teacher In Charge notifying parents of a suspension of 5 days or fewer in one term, or which brings the child’s total number of days or suspension to no more than 5 days in one term, and where a public examination or national curriculum test is not missed.
From the Head Teacher, Principal or Teacher In Charge notifying parents of a suspension of more than 5 days and up to/equal to15 days in one term, or which brings the child’s total number of days or suspension to more than 5 days and up/equal to 15 days in one term, and where a public examination or national curriculum test is not missed.
From the Head Teacher, Principal or Teacher In Charge notifying parents of a suspension of more than 15 days in one term, or which brings the child’s total number of days or suspension to more than 15 days in one term, or where a public examination or national curriculum test would be missed.
From the Clerk of the Governors’ Disciplinary Committee/ESC Management Committee inviting parents to a meeting of the Governors’ Disciplinary Committee/ESC Management Committee in respect of a suspension.
From the Clerk of the Governors’ Disciplinary Committee/Management Committee informing parents of the committee’s decision in respect of a suspension.
From the Head Teacher, Principal or Teacher in Charge notifying parents of lunchtime exclusion of up to 5 days in one term, a lunchtime suspension counting as 0.5 days of suspension towards this total.
From the Head Teacher, Principal or Teacher in Charge notifying parents of a permanent exclusion.
From the Clerk of the Governors’ Disciplinary Committee/Management Committee inviting parents to a meeting of the Governors’ Disciplinary Committee/Management Committee in respect of a permanent exclusion.
From the Clerk of the Governors’ Disciplinary Committee/ESC Management Committee informing parents of the committee’s decision in respect of a permanent exclusion.
Model letter 10
From the Head Teacher, Principal or Teacher In Charge notifying the withdrawal of a suspension or permanent exclusion.
X1 - Permanent Exclusion
From the Head teacher/Principle/Teacher in charge notifying the Local Authority of a permanent Exclusions.
X1 – Suspension notification
From the Head teacher/Principle/Teacher in charge notifying the Local Authority of a suspension.
(Lunchtime, 1-5 Days, 5-15 Days, 16+Days)
The Inclusion Team has digitised the process of notifying permanent exclusions. Previously schools would complete and submit a Word X1 form. This form is no longer being used.
Going forward a new webform will be going live from 1 September only for permanent exclusions NOT suspensions.
The new webform will be available on the Hertfordshire Grid and the link is provided below:
No Word X1 forms will be accepted from 1/09/2024 – go live date. If a X1 is sent via email it will not be accepted.
Reminder, once you submit the electronic X1 form you will need to email a copy of the letter to parent/carer notifying them of the permanent exclusion (HCC model letter 7) to:
Any questions please contact Statutoryschoolexclusionduty@hertfordshire.gov.uk contact number: 01992 555911 Comnet: 25911.